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Billing Coordinator

Ponte Vedra Beach, FL 32082

Posted: 11/01/2018 Industry: Accounting Job Number: 6665

Billing Coordinator


  • Very strong organizational skills.

  • Position will hire, lead, schedule, organize, and audit over 150 contract workers including, quality inspectors and maintenance vendors.

  • Ensure complete compliance with Service Orders/Work Orders.

  • Create service orders and match against approved price lists, created by vendors, and/or retroactively entered after an invoice received.

  • Make sure invoices is not double billed, vendors not overcharging and/or double paid.

  • Ability to control and balance inventory supply and provide monthly inventory count reports and variances.

  • Must demonstrate experience controlling costs and have strong experience with bid management, budgets and variance reporting.?


  • Approve/Process work orders and posting bill in timely manner.

  • Audit and review "work orders" for variances.

  • Execution of property service contracts with vendors, negotiating costs in advance.

  • Establish management controls and monitor contractors with assessment reviews tied to their quality.

  • Ability to control and balance inventory and provide monthly inventory count reports and variances.

  • Work to lower costs with service vendors through competitive bid process.

  • Processing payment of association registration. Other projects as assigned.


  • Experienced in Excel/ Google doc.

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

  • Very well organized, Details oriented/ Attention to Detail.

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  • Accounting background.

  • Data Entry Skills, General Math Skills.

  • Willing to learn Financial Software.

  • Experienced in Analyzing Information.

  • Great communications skills.

  • Excellent in working under pressure

  • Can meet deadlines.

  • Good in follow directions.

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